YMCA of Superior California

Branch Outreach Kit

2024

Pop-Up Tent- 1

Retractable Banners- 3

8' Tablecloth - 3

Replacement Cost: $249

Replacement Cost: $200 each

Other Items

• Balloon Inflator
• Collab Center Laptop (Replacement ​Cost $500)
• Podium (Replacement Cost $ 250)
• Laminator (Replacement Cost $50)
  

Y Logo Photo Backdrop- 2

*Available in both fabric and plastic material

Spinning Wheel - 1

Replacement Cost: $219.63

Replacement Cost: $450

Projector Screen - 1

Replacement Cost: $80

PROCESS:

• Open Outreach Materials Check Out Form, also located on the YConnect Marketing ​Page
  
• Departments > Marketing > Outreach Kit
  
• On the day of scheduled pick up, pick up items in Association Storage.
  
• If checking out giveaway materials, please fill out the physical form attached ​to the items box.
  
• Keep outreach materials safely housed at your branch in between check in/out and ​your event.
• When event is complete, ensure materials are clean and packed in an organized ​manner for ease of use for the next event.
  
• Return item(s) to Association Storage the following day (or following Monday if ​weekend event). Return time extension may be approved by Sierra.
  
• Complete check in information on physical form in Association Storage.
  

YMCA Hats

Cost per Item: $5.63

Y Logo Stickers

Cost per Item: $2.25

YMCA Water Bottles

**For Giveaway Items: Please fill out the physical check out sheet to mark how many items were used.

SUMMER PROGRAM BROCHURES

TRY THE Y PASSES

MEMBERHIP BROCHURES

Branch Amenity Flyers

Association Branch Guide

Program Flyers

Membership Flyers (all branches)

PREPARATION

• Do your homework. Study our membership benefits and programs in advance so you are ready to answer questions without having to look them up.
• Check your supplies in advance to ensure you have enough materials on hand to last through the event.
• Wear your name badge and Y apparel.
• Have a pen and paper on hand.
• Arrive early to the venue to give yourself time to set-up the tent and organize your table

TABLE SET UP & TAKE DOWN

• Layout all items in an organized fashion so it appears uncluttered.
  
• Do not cover entire table with items so you have room to work.
  
• Contain any promotional giveaways in a container vs. loose on the table.
  
• When packing up, organize everything for future use.
  
• Note any items that may need to be restocked.
  
• If the tablecloth gets soiled, please launder it before returning it.
  
• If the event tent is wet, please dry it (at your branch if needed) before packing and returning it.
  

EVENT ETIQUETTE

• Make eye contact and smile as people walk by.
  
• Engage in conversation with open ended questions as opposed to yes or no questions.
  
• Make sure your conversations are appropriate and professional (i.e. do not ask questions that may be deemed personal or use curse words).
  
• If tabling with other staff, make sure you are available to anyone walking up to the table rather than engaging in conversation with your team member. If you look busy, people ​will be less likely to approach.
  
• Do not have your phone or laptop on the table. If you need to make a call, step away from the table.
  
• Replenish brochures, Try the Y passes, and other giveaway materials as needed.
  
• Collect prospect contact information (either through a sign up sheet or google form) and offer them a promotional item.
  
• Thank them for stopping by when they leave.
  
• HAVE FUN!